Thinking of Letting

Are you thinking of Letting your Property?

The following information is designed to give you an indication of the type and quality of service we provide. If, after reading these notes, you should have any further queries, please do not hesitate to contact the office where a member of staff will be pleased to assist you.

You may be aware of some of the pitfalls owners face when renting out their property. The chances of problems occurring when letting out your property can be reduced to a minimum if all the possible risks have been identified and appropriate procedures are in place and implemented to minimise those risks. It is on these principles that Daniel Matthew will find the right tenant for you at the best possible rent.

Daniel Matthew are dedicated to managing your property as if it were our own. From the moment you place your property in our hands, you can be assured of our ability to handle day to day events and even major crises with total professionalism. Our staff are on call to ensure the smooth running of a tenancy and the full protection of each property.

To give you a more detailed insight into the letting process and to advise you of probable rental values, we will meet you at your property to carry out a free rental valuation which will be arranged at a mutually convenient time. There is no obligation to use our services just because we have visited you.

Rental Valuation
An experienced Lettings Valuer will visit your property to carry out a free valuation with no obligation. From this, we will make a professional rental assessment taking location, condition of property and current demand into account.

Our Valuer will discuss the following items:

  • Choice of tenants

  • How we reference prospective tenants

  • Explain how our Tenancy Agreements work

  • The rent payment process.

  • Advising you on the additional laws effecting overseas landlords.

  • Deposits and where they are held.

  • Your responsibilities as a landlord

  • Your tenants responsibilities

  • Advise you of any safety concerns

  • Safety Laws

  • Our advertising process

Permission to Let Your Property
We recommend that before you let your property, permission should be obtained from your Mortgage Company. In most cases mortgage providers will be more than happy to grant you permission and we suggest that you contact them as soon as possible to avoid delay in marketing your property.

Advertising and Marketing
At Daniel Matthew we will advertise your property extensively. As soon as the details are put on the system we will match them to prospective tenants on our database and generate viewings. Marketing procedures includes your property being advertised on all leading websites and local papers, up to date rental lists, to let board erected at the property, property details displayed in branch.

We will try our very best to make appointments convenient to both the landlord and the tenant. All viewings are accompanied by an experienced negotiator whether the property is occupied or vacant.

Tenant Selection
Daniel Matthew will try to locate suitable tenants based on your instructions. You may have already considered whether or not you are happy for the property to be let to, for instance, a family with young children, pets, smokers etc. At least two references are required from each prospective tenant. These will normally include financial and employment enquiries and present Landlord / Letting Agent if applicable. As the landlord you can ask to see all references or meet any prospective tenant.

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Tenancy Agreements
Daniel Matthew will try to locate suitable tenants based on your instructions. The Housing Act 1988 provides the legislative framework governing the creation of tenancies, the most common form being the Assured Shorthold Tenancy Agreement. This form of tenancy gives an owner a right of possession (except within the first six months). This is subject to the service of certain notices at the prescribed times. We can tailor the agreements to suit our client’s particular requirements and there is no need to involve a solicitor. There is no additional cost for this service.

As of 6th April 2007, all bonds taken by landlords or letting agents under an Assured Shorthold Tenancy Agreement (AST) in England and Wales must be protected by a Tenancy Deposit Scheme. Landlords and Letting Agents must not take a bond unless it is dealt with under a Tenancy Deposit Scheme. To avoid any disputes going to Court, each scheme will be supported by an alternative dispute resolution service (ADR).

Inventories & Schedules of Condition
Once it is known that a Tenancy is to commence, a thorough and detailed inventory is drawn up to provide an accurate description of contents and conditions at the property (This service is optional but highly recommended).The document provides the necessary point of reference to enable a property check to be carried out at the end of the Tenancy for any dilapidations or damages etc. to be assessed.

Whilst owners can reasonably expect to receive their property back in the condition in which it was rented, less fair wear and tear, owners must understand that they are not necessarily entitled to betterment (new for old).

During occupation, your property will be professionally inspected by our members of staff and there will also be a thorough inspection at the end of each Tenancy when the original inventory will be checked.

Our management service does not include supervision during any periods when your property is not let. However, periodic visits may be made by our staff, particularly when showing prospective tenants around.

Property Repairs & Routine Maintenance
We have a list of contractors who can deal effectively with all forms of property maintenance requirements. All repair works are payable to the contractor directly from the rental received, or, directly to the contractor.

Daniel Matthew will liaise between Landlord, contractor & Tenant regarding maintenance issues if required without any further charge.

Daniel Matthew will class the following issues as an emergency:

  • Central Heating breakdown

  • No Heating / Hot Water

  • Water Leaks

  • No Electric

  • Sewage Problems

  • Security Issues

  • Fire / Alarm detection systems

If the Landlord cannot be contacted, the designated contractor will automatically be instructed to ensure smooth running of the Tenancy. Daniel Matthew will not instruct any emergency repair over and above £100.00.

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Accounts Department
Rent is collected each calendar month and is transferred to your account within 24 working hours. A statement will be sent via post or email for your records.

Gas Safety Regulations
By law, under the Gas Safety (Installation and Use) Regulations 1998, all gas appliances and flues in rented accommodation must be checked for safety within 12 months of being installed and thereafter at least every 12 months by a Gas Safe registered plumber. Daniel Matthew have a Gas Safe registered plumbers on hand to carry out this annual check for you. There is a duty to ensure that all gas appliances, flues and associated pipework are maintained in a safe condition at all times. Full records must be kept for at least two years of the inspections of each appliance and flue of any defects found any of any remedial work taken.

Smoke Alarms
Building regulations state that all properties built after June 1992 must have mains operated smoke alarms fitted on every level of the property.

Older properties do not have to comply, but, landlords are strongly advised to provide at least one battery-operated smoke alarm per floor of the property.

EPC – Energy Performance Certificate
An EPC is a certificate that shows in detail the energy performance of a building. The certificate will give the property an easy to understand rating of its energy efficiency using a scale of A - G (A being the most efficient and G being the least efficient). It will also include any recommendations to improve the properties efficiency and save money following an on-site survey carried out by an accredited Domestic Energy Assessor (DEA).

As of the 1st October 2008, all landlords must hold a valid EPC for new Tenancy Agreements created. This lasts for 10 years and is only required for self-contained properties. An EPC is not required when tenants share facilities.

Daniel Matthew are unable to let your property without an EPC.

Fire Extinguishers
There is no compulsory requirement to provide fire extinguishers or fire blankets in normal tenanted properties, however, this may be a wise precaution, at least in the kitchen area.

What Our Management Service Includes:

  • Advertising (Property web portals i.e. Rightmove & Zoopla "To Let" board, office displays, local paper)Image title

  • 100% accompanied viewings.

  • Referencing tenants and discussing with the landlord whether or not to accept them.

  • Carry out an inventory. (optional however recommended)

  • Take meter readings and inform the suppliers of the change.

  • Check that Gas Safety Certificates, Energy Certificates are up to date.

  • Carry out the move in process; involves explaining all legal paperwork to the tenant, signing the tenancy agreement and handing over the keys.

  • Collect monthly rent and chase the tenant for any rent arrears.

  • Carry out regular inspections and report feed back to the landlord.

  • Serve the tenant notice when required.

  • Renew Tenancy Agreements, increase rents etc. as per regular discussions with the landlord.

  • Keeping the landlord informed of changes in Tenancy Laws.

What Our Finders Only Service Includes:

  • Advertising (Property web portals i.e. Rightmove & Zoopla "To Let" board, office displays, local paper)

  • 100% accompanied viewings.

  • Referencing tenants and discussing with the landlord whether or not to accept them.

  • Carry out inventory (optional however recommended).

  • Check that Gas Safety Certificate, Energy Certificates are up to date. (After the tenant moves in, this will be the landlord’s responsibility)

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  • Carry out the move in process; involves explaining all legal paperwork to the tenant, signing of the tenancy agreement and handing over the keys.

  • There are many things to consider prior to letting out your property and the process can become complex and time consuming. As specialists, we understand the letting process and can manage your property giving you peace of mind and relieve you of the commitment of being a full-time landlord.

Please contact the team to discuss your individual requirements for you and your property.